SUBMITTAL MANAGEMENT

Register. Package. Track. Revise. Release.

A defined administrative process for keeping construction submittals organized, moving and visible from project requirements through final approved record.

1. What This Service Does

Submittals are where paperwork can quietly become a schedule problem. Incomplete vendor data, missing certifications, inconsistent packages, slow review cycles and uncontrolled revisions can delay procurement and field installation long before anyone sees the impact in the field.

Remote Project Engineer manages the administrative side of the submittal process from the Master Submittal Register through the final approved record. We organize the required information, prepare complete submission packages, track review status, manage resubmittals and keep the project team informed of what is open, pending, returned or approved.

The result: your Project Manager spends less time rebuilding packages and chasing status, while the project maintains a clearer, more controlled submittal record.

2. What Is Included

• Master Submittal Register setup based on the project specifications and identified submittal requirements.
• Intake and organization of subcontractor and vendor product data, shop drawings, mix designs, test reports and supporting documentation.
• Administrative completeness review to identify missing information before the package is staged for contractor review.
• Package preparation, numbering, bookmarking, cover-sheet / review-stamp assembly and revision identification.
• Project Manager review staging and controlled submission handoff.
• Review-status and ball-in-court tracking, including follow-up on outstanding design-team reviews.
• Resubmission management when a package is returned for revision or additional information.
• Final disposition logging, approved-document distribution and approved-record archiving.

3. How the Process Works

Every submittal follows the same controlled path. That consistency gives the contractor a repeatable workflow instead of a collection of emails, PDFs and individual follow-ups.

RPE customer workflow – from register and intake through disposition and release

4. What RPE Reviews – and What We Do Not Approve

RPE performs an administrative and documentation review. We compare the package to the identified project requirement, check whether the expected data is present, organize the submission and flag missing or inconsistent information for follow-up.

RPE does not make the Architect / Engineer’s design decision, certify engineering compliance, or approve products on behalf of the contractor or design professional.

5. Responsibilities and Handoffs

Clear responsibility is part of the service standard. RPE controls the administrative workflow, but the contractor and design team retain their proper authority.

6. What You Receive

• A controlled Master Submittal Register with current status and ball-in-court visibility.
• Organized submission packages prepared for efficient contractor review.
• Clear identification of missing information before design-team review whenever reasonably identifiable from the project requirements.
• Follow-up and aging visibility for outstanding reviews.
• Controlled revision and resubmittal history.
• Final approved packages organized for field use, procurement support and project records.

7. What We Need From Your Team

• Current project specifications, drawings and applicable addenda / revisions.
• Access to the agreed project system, shared repository or RPE SubmittalLink workflow.
• Identification of subcontractors, vendors and responsible contacts when available.
• Timely Project Manager decisions when contractor review, contractor position or authorization is required.
• Prompt notice of scope, design or procurement changes that affect the submittal register or an active package.

8. Systems and Record Control

RPE can operate inside the contractor’s existing project platform when access is provided, including systems such as Procore or Autodesk Construction Cloud, or through a controlled shared-cloud / RPE SubmittalLink workflow. The agreed project system remains the source used for status, package history and approved records.

9. Service Boundaries

• RPE is not the Architect or Engineer of Record and does not provide design-engineering approval.
• RPE does not replace the contractor’s Project Manager, Superintendent or field supervision.
• RPE does not direct construction means and methods, field labor or safety operations.
• RPE does not make contractor commercial decisions or accept design-team comments on the contractor’s behalf without authorization.
• RPE’s review is an administrative pre-screen and package-control process; final contractor and design-team review responsibilities remain with those parties.

10. Commercial Summary

11. The RPE Service Promise

Clear scope. Clear process. Clear responsibility. This standard is published so you can understand how the service works before the project begins. RPE’s job is to create administrative control around the submittal process so your field leadership can stay focused on running the work.